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Quickly Hire The Best Administrative Staff For Your Business (Get Them Started In Days)

What if you could convert three months of work into three days, no stress attached?

You probably know you could reduce your stress and workload if you added administrative staff to your team, but you’re continually putting it off because of the dread of hiring. 

Once the right administrative staff are in place you can free up a lot of time to focus on important things, but first you have to slog through months of hiring to get there. 

As much as three months, even.

How ironic is it that great administrative staff can reduce the headache, but the process of finding them is its own headache? Perhaps that’s why remote work is trending upwards. People are looking for help, and they want it now.

If this sounds familiar, remote work could be the answer, but you have to know what kind of virtual assistant approach solves your specific problem. Remember, you’re looking to reduce the hiring time and have a fully functioning working relationship quickly.

Remote Means Broad Talent Pool, But…

Using remote workers means you have access to a huge talent pool. But how do you connect with those workers in a useful way? More choices often means more challenges, and that equals more time and effort. 

It’s important to know that not all virtual assistant services are created equally. How they tap into the available talent pool, and meaningfully connect that talent to you, has an impact on your experience. 

There are other qualities to look for, too.

First, look for a service that has a great internal culture. Your entire experience will be better if your new virtual assistant is connected to an encouraging and supportive team. One of the ways you can spot this is by asking about longevity. It’s rare in the remote work industry for people to stay on long term with either the company or with their clients. A great culture is part of what makes that happen.

You’ll also want to look at the level of experience and skills that they require of their team. Sifting through the massive number of available workers and finding only the best is a lot of work. A great virtual assistant service will do that work so you don’t have to.

Lastly, you need to understand that even though your new staff member might be remote, it doesn’t mean there’s no hiring involved. The virtual assistant service you choose might be a temp service, connect you with freelance workers, or another method. Look for one that has an easy process of matching you with your new team member, because the hiring burden should be on them, not you.

Traditional Hiring vs. Freelance vs. Subscription Staffing

There’s a reason that businesses who are in desperate need of help still balk at hiring new employees, even when they need them. Traditional hiring is super expensive, and it takes time.

The initial hiring process has all kinds of expenses tucked into it. There’s advertising for the job, recruitment, and the time it takes to nail down every HR and legal concern, for starters.

Then there are costs involved at every level after the hiring process is done. Those include training, salary, benefits, and everything in between that helps new employees find their footing. 

Studies have shown that the “break-even” point (BEP) for new employees shifts as time goes on. That means that right out of the gate, new employees are less productive. It takes time for them to be fully functioning at the level you’re paying them. Full productivity is reached in 8-26 weeks. On average, you could lose 1 – 2.5% of your revenue simply getting new employees up to full productivity levels.

Think about that. 

It could take a new employee five months to reach a productivity level that reflects what you’re paying. Add to that the three months for recruitment and hiring, and you have potentially eight months where you are not moving at optimum speed!

Maybe you’re thinking going the freelance route would solve those problems. But does it?

Right off the top, there’s the question of compliance. Federal and state laws affect what you can and can’t demand of your non-W2 contract workers (think California’s AB5 law). Those aren’t the only rules freelancers have that are different from employees. Since they aren’t employed by you, you might have to use things like an NDA or even a non-compete clause in some cases, which means legal expertise is involved. You can’t treat your freelance worker like you would a regular employee.  

Yet just like traditional hiring, recruitment is still involved. You have to find the right freelancer for the job. You’re still vetting them by checking past work, looking at portfolios, and talking to referrals, which all takes time. 

Unfortunately, many freelancers don’t stick around for the long haul either, meaning you may be constantly finding replacements. You could end up doing more recruitment than if you’d hired a full-time employee.

And we haven’t even talked about the complexity of managing a team of freelancers, which involves monitoring work quality and deadlines, and communicating in a lot of different directions. If time is money, freelancers can add to your costs.

Traditional hiring is time consuming and expensive, and using freelancers is…time consuming and expensive.

So what’s the solution?

Subscription staffing is the best of both worlds. 

You get the benefits from traditional hiring and freelance workers, with none of the headaches. It’s a fast starting process, with a good end result. 

You let someone else handle the recruiting, hiring, compliance, and setup. You subscribe for only the work you need, which helps your bottom line. All you need to do is make the request and you’re ready to go with a highly skilled team member. 

Shorten Hiring Cycle To As Little As 3 Days To Find & Start

At Boldly, we have a team of virtual assistants already assembled who were selected for their incredible skills and experience. You don’t have to worry about any aspect of recruitment, because we’ve done extensive work to only bring in the best.

Our main concern, when you contact us, is to find the right fit for you and your new team member. Strongly matched personalities mean higher outcomes for all involved. We take chemistry seriously at Boldly, and through an interview and virtual meeting process, we find someone who complements who you are and what you want. 

Once the match is made, we have a great system in place where you and your new dedicated virtual team member can get going right away. Because of our recruitment process, you’re guaranteed to be working with a proven problem solver who is organized and able to take care of anything you throw at them.

Our approach to subscription staffing, combined with a positive internal team culture, means we have a reputation for people who work together for many years.

All of that is great, but you may still be wondering how long it will take to get started. Remember the dream of turning three months into three days? 

It’s possible! You can shorten your hiring cycle to three days.

Subscription staffing is like instant peace of mind, which you need. Your work is organized, taken care of, and now you have the time to focus on growth and development for your business. You actually have a time margin for creativity.

Are you ready for a change?

Contact us today to get the ball rolling.

Topic: Remote Staffing

About the author Sandra Lewis is the Founder and CEO of Boldly. She's passionate about helping Businesses, Organizations and Executives increase productivity and move their work forward with the right skills and resources. Setting an example of the efficiencies gained working remotely, she’s been leading her entire team on a virtual basis for the past decade.

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